Procurement

Construction Procurement Software

Purchase Order Processing & Procurement Software for Construction Companies

Purchase Order Processing & Procurement Software for the Construction Industry helps your business manage the orders you place with your suppliers. The software tracks the orders you place, produces matching goods received notes (GRN’s), and stores the supplier’s invoice. The system makes it easy to view and manage orders by displaying each order’s  status.  

Your team can quickly view if an order is outstanding, received, not invoiced and invoiced. Your team will also be able to sort enquiries by criteria including Order, Contract, Supplier, Buyer, and Date. These order lines can also display the order value/quantity and the received quantity. 

For your convenience, the system allows purchase orders to be sent to other addresses that are not listed on the Purchase Ledger record, and contract addresses may be used to provide detailed delivery information.

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Features

  • Bulk orders/call off orders
  • Orders for either stock, contracts or for overhead items. Option for sub-contractor ordering
  • Multi-level discounts by value or quantity
  • Optional GRN registration
  • Matching facilities for invoices received either against individual GRN’s, total delivered, or total ordered
  • Committed costs are updated to job record giving cumulative committed costs
  • Total for goods delivered not invoiced
  • Invoice posting reduces reserves and generates actual cost and compares it to the original order value
  • Analysis against cost heads, plot or operations
  • Multi-line free format text entry / text library
  • Auto-generation of orders from estimating
  • Ability to place orders electronically using our Xchange hub

procurement in construction

Stock Control for Construction Management

The stock control recording software allows your company to take control of your stock. You can issue stock direct to contract manually or through the invoicing module. Stock Control is integrated with Purchase Order Processing, which allows you to order direct to stock with multiple locations. Other features include slow and non-moving stock reports, stock valuation, and bulk price updates. Stock Control can also be integrated with Sales Invoicing, Contract Ledger, Nominal Ledger and Spreadsheets.

Features

  • Goods can be entered using the Goods Received Program from Purchase Order Processing
  • The purchase invoicing program updates the Goods file with the latest prices.
  • Stock movements and adjustments can be entered via programs within the stock system
  • Stock requisitions automatically update the Contract Ledger by generating a cost transaction against a given contract
  • Cost heads can be entered against each stock line, allowing the precise analysis of costs to contracts/nominal accounts
  • The stock system handles multiple stock locations
  • Unlimited stock lines can be maintained against each location
  • The product file holds pricing and other useful references such as the manufacturer code, the latest supplier etc.
  • Full tracking of deliveries and issues

Full reporting facilities:

  • Transaction logs / Stock Movements
  • Full Valuation report by location
  • Link to the Luckins database
  • Common product file with Summit Estimating and Purchasing
  • Reservation of stock against a contract
  • Full stock check snapshot and count facility

Speak to one of our specialists today!